Iman Group is seeking a proactive and organized Admin Assistant to support our administrative operations. The ideal candidate will be detail-oriented, efficient, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

• Assisting Manager Admin for admin affairs
• Train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Assist and support front desk management in handling visitors and clients.
• Approvals regarding the Delivery of equipment (in the absence of the Admin in charge).
• Interact with other department heads in managing the entire administrative operations.
• Monitor inventory of office supplies and the purchasing of new material (kitchen and
• stationery) with attention to budgetary constraints
• Provides supplies by identifying needs for reception, switchboard, mailroom, and kitchen; establishes policies, procedures, and work schedules.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Oversee facilities services, maintenance activities and tradespersons (e.g. electricians)
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Providing Logistics support for foundation pads and earthing etc. for generato
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• All security-related issues
• Surveillance of building to prevent theft and other security issues
• Ensuring all the cameras are working.
• Protocol Officer for visitors from Armed Forces
• Maintenance of office bikes and maintaining log books, registrations and tokens etc. of all cars and motor cycles (in the absence of Admin in charge).
• Any other task assigned by Management

Requirements:

• Bachelor's degree in Business Administration or related field

• 1–3 years of relevant experience in an administrative role

• Strong organizational and multitasking skills

• Proficiency in MS Office (Word, Excel, PowerPoint)

• Good communication skills (verbal and written)

• Ability to maintain confidentiality and professionalism